Kan du yde service på et højt internationalt niveau? Er du god til at tage initiativ og ansvar, når løsningen ikke lige er kendt? Så send din ansøgning til DTU Biosustain snarest muligt.

Som receptionist er du den første vores gæster og ansatte møder og centerets ansigt udadtil. Det er vigtigt for os, at såvel gæster som medarbejdere, altid får et godt førstehåndsindtryk, og en professionel modtagelse.

Om jobbet 

Dine primære opgaver: 

• Bemanding af vores reception mandag-torsdag kl. 08.30-16.00, fredag kl. 8.30-15.00
• Booke kurérforsendelser samt printe manifest
• Superbruger og ansvarlig for vores gæstesystem herunder forberedelse af navneskilte til gæster
• Superbruger vedr. udgiftshåndtering og indkøb af mindre forbrugsvarer i DTU FUSION (Oracle-baseret), vores HR-og økonomisystem
• Klargøre og lukke adgangskort til/for kollegaer herunder tage og redigere fotos til adgangskort
• Opdatering af receptionens del af vores intranet
• Telefonbetjening og mailhåndtering
• Bookning af firmabil, cykler og mødelokaler (herunder også løse bookingkonflikter)
• Forberedelse og udsendelse af velkomstmateriale til nye medarbejdere og gæster
• Løbende opdatere/vedligeholde Standard Operations Procedures vedr. receptionens opgaver
• Posthåndtering
• Fejlmelding af inventar og udstyr
• Diverse administrative ad hoc-opgaver

Det er afgørende, at du kan give en professionel og imødekommende modtagelse af gæster og ansatte. Vi har også brug for, at du er mødestabil, da du åbner receptionen om morgenen.

Vores forventninger til dig

Vi søger en erfaren international receptionist med lyst til service og mennesker.  

Du har en relevant uddannelsesmæssig baggrund og gerne solid erfaring med ovenstående opgaver. Især er det vigtigt, at du synes det er spændende at sætte sig ind i til tider komplekse it-systemer. Du skal nemlig efter grundig oplæring overtage rollen som superbruger på en række af vores ORACLE-baserede it-supportsystemer, så du dermed støtter op om, at vores medarbejdere og gæster kan fokusere på det, de er gode til: forskning, undervisning og innovation. 

Om du er tidligere kontorbetjent, betjent, stewardesse, receptionist eller noget helt tredje er knapt så vigtigt. Men du har min. 5 års erfaring fra et serviceorienteret job med stor og varierende kontaktflade. God service er en del af din DNA, og du kan tale med alle typer mennesker. For at få succes i stillingen, skal du kunne arbejde struktureret og være detaljeorienteret, da vi supporterer hele huset og der er travle perioder. Vores kollegaer er afhængige af, at vi leverer rette kvalitet i rette tid. Du er serviceminded og imødekommende, men skal også kunne sige fra på en venlig måde. 

Du taler og skriver dansk og engelsk ubesværet, da størstedelen af vores kollegaer er ikke-dansktalende, så arbejdssproget er engelsk. I teamet taler vi dog dansk. Desuden får du en stor kontaktflade til dansktalende leverandører og samarbejdspartnere.

Hvad tilbyder vi dig
Vi tilbyder dig et fagligt spændende og udfordrende arbejdsmiljø med fokus på kvalitet og udvikling i et job, hvor du får mulighed for at præge indhold og ansvar. Du bliver del af et ambitiøst og engageret team, hvor god service og kontinuerlig udvikling er i højsædet. Det er derfor nødvendigt, at du er god til at sparre og samarbejde med resten af teamet.

Du bliver en del af sekretariatet, der består af to eventkoordinatorer, fire serviceassistenter samt vores sekretariatsleder. Du får en leder, hvis dør og telefon altid er åben, og som vil gøre alt for at du bliver en succes. 

Du kan læse mere om centret på www.biosustain.dtu.dk 

Løn og ansættelsesvilkår
Du ansættes i henhold til OAO-S-fællesoverenskomsten og organisationsaftale for kontorfunktionærer m.fl. (HK/Stat) eller anden relevant overenskomst. Stillingen er på 37 timer ugentligt. 

Ansøgning og kontakt
VIGTIGT:  Fortæl i din ansøgning, hvorfor du mener du er den rette til stillingen, og hvorfor netop dine kompetencer og erfaringer kan sikre løsningen af ovennævnte opgaver, så du vil trives i jobbet. 

Samtaler afholdes løbende, så send gerne din online ansøgning snarest muligt, men senest 4. december 2025 . Åbn linket "Ansøg nu", hvor du udfylder ansøgningsformularen samt vedhæfter motiveret ansøgning, CV og eksamensbeviser. 

Ansøgninger modtaget efter ansøgningsfristens udløb eller via andre kanaler tages ikke i betragtning.

Ønsker du flere oplysninger om stillingen, er du velkommen til at kontakte Sekretariatsleder Betina H. Schytte, tlf.: 93 51 14 26.

Alle interesserede uanset alder, køn, handicap, race, religion eller etnisk tilhørsforhold, opfordres til at søge stillingen. Da DTU arbejder med forskning i kritisk teknologi, hvormed der gælder særlige regler for blandt andet sikkerhed og eksportkontrol, kan der blive foretage open source-baggrundstjek af kvalificerede kandidater til stillingen.

The Novo Nordisk Foundation Bioresearch Institute for the Green Transision (BRIGHT)
Nylige fremskridt i vores evne til at læse og skrive genomisk kode, kombineret med fremskridt inden for automatisering, analyse og datavidenskab har fundamentalt ændret omfanget og ambitionen om at udnytte potentialet i biologiske systemer. Big data-tilgange og analyse af biologiske systemer er centrale forskningsinstrumenter på centret. DTU Biosustain udnytter disse fremskridt til design af mikrobielle cellefabrikker for at fremme bæredygtige livsstile inden for tre anvendelsesområder: bæredygtige kemikalier, naturlige produkter og mikrobielle fødevarer.

Teknologi for mennesker
DTU udvikler teknologi for mennesker. Med vores forskning og uddannelser i international topklasse er vi med til at skabe en bedre verden, og vi bidrager til løsningen af de globale udfordringer formuleret i FN’s 17 verdensmål for en bæredygtig udvikling. H.C. Ørsted grundlagde DTU i 1829 med en klar mission om at udvikle og nyttiggøre naturvidenskab og teknisk videnskab til gavn for samfundet. Den mission lever den dag i dag. DTU har 13.500 studerende og 6.000 ansatte. Vi arbejder i en international atmosfære og har et inkluderende, udviklende og uformelt arbejdsmiljø. DTU har campusser i hele Danmark og i Grønland og samarbejder med de bedste universiteter verden over.

Administration, community building and outreach

DTU’s Centre for Absolute Sustainability is looking for an outgoing and organised Centre Coordinator, to take the lead on administering the Centre, building our internal community, and spearheading our external outreach activities.

The job
We are seeking a new colleague with organisational competencies, to help us to administer the Centre, plus a flair communication and teamwork, to take the lead role in our internal and external community building and outreach activities.

Primary areas of responsibility will include:

• Internal coordination and community-building activities, including monthly Centre meetings for internal Centre staff and affiliated colleagues and annual seminars for Academic Forum

• Planning and execution of the Centre’s outreach activities, including lunch seminars (ca. 10 per year), industry workshops (ca. 5 per year) and annual conference (ca. 200 delegates)

• Coordination of accounting and reporting of research projects and other related projects at the Centre

Our expectations of you
You have experience in coordinating projects and people, both with respect to practical organisational issues, and with respect to motivating and developing the team members. 

You have qualifications and/or experience within the field of sustainability, with an academic degree or similar qualifications, in order to be able to communicate with external colleagues and to host & facilitate the Centre’s outreach events and activities. 

You enjoy working in a dynamic and fast developing environment and are able to prioritise and manage many tasks of different shapes, sizes and importance. 

You thrive amongst subject experts and enjoy helping preparing them to communicate their expertise to others.

What we offer in return
The DTU Centre for Absolute Sustainability offers collaboration with a highly purpose-driven team of colleagues, all of whom share a common goal to advance the scientific field, in collaboration with each other, internally, and to communicate this broadly to relevant societal stakeholders. Our team is highly diverse with respect to nationality, gender, age and interests. Our own ambitions and activities drive our everyday working life, and we look forward to welcoming a colleague who can help us to develop and coordinate these.

Salary and appointment terms
The appointment will be based on the collective agreement with the Danish Confederation of Professional Associations. The allowance will be agreed upon with the relevant union.

The period of employment is 3 years. Starting date as soon as possible.

Application and contact
Please submit your online application no later than 9 December 2025 (23:59 Danish time). Open the “Apply now” link, fill out the form and attach your motivated application, CV and exam certificates. 

If you would like additional information about the position, please contact Centre Lead, Professor Michael Z. Hauschild, via mzha@dtu.dk , or Centre Co-Lead, Professor Tim C. McAloone, via tmca@dtu.dk

Applications received after the deadline will not be considered.

All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position.

The DTU Centre for Absolute Sustainability is a cross-departmental initiative at DTU, bearing the mission of fostering research and innovation, to support fact-based strategic sustainability decision-making in Denmark and internationally. By bringing leading experts on assessment and engineering approaches together in an orchestrated collaboration, the Centre is strengthening and consolidating sustainability competencies at DTU and is enabling ground-breaking research results within technology-focused environmental sustainability transition.

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.

Do you want responsibility for business-critical reporting and management support?

If you have solid English skills and know how to navigate in a complex stakeholder landscape - you have just the right foundation for this exciting position. You can look forward to being part of an interesting environment counting approx. 50 nationalities including top scientists from all over the world. 

At the Novo Nordisk Foundation BRIGHT research institute at DTU, we create novel methods and technologies as a foundation for development of new environment friendly products, better and less energy consuming manufacturing processes, development of sustainable novel food ingredients, climate friendly farming, etc. In other words, we try to solve some of the biggest challenges in the history of mankind, and you will get the chance to contribute to this. 

Coordination and writer of reports and administrative support
You will have two primary focus areas: One is the center’s reporting to the Novo Nordisk Foundation and DTU – our key stakeholders. The other is administrative support for the Center’s management team and governance committees. 

Regarding the reporting, you will be responsible for assembling input from a range of contributors at the Center (researchers, management team and administrative colleagues) and turn those into quarterly and annual reports in flawless English. The reports are business-critical, as they are a prerequisite for the center’s continued funding and existence. You will have a close collaboration with your Team Lead, who defines the overall structure of the reports, the choice of templates and the content of the reports. Your focus will be to assemble input and write the final report – make everything come together. 

Regarding your role as administrative support, it covers classic secretary tasks like coordination of calendars, sending out meeting invitations, coordination of agendas, ordering of coffee and food and a range of related tasks. In summary, your primary tasks will be: 

• Coordinate and write the Center’s reports for external stakeholders
• Provide administrative support for the Center’s management team and external advisory and governing committees
• Various administrative coordination tasks, such as administrative support of the Center’s teaching activities and collection of data for registering in the university’s impact reporting databases

Experience with coordination within a complex organizational setup
To succeed in this position, you must bring excellent overview and be good at proactively reaching out to many different people in order to meet fixed and strict deadlines. Related to this, you know how to get what you need in due time - without jeopardizing our constructive and collaborative working environment. Since you will work with people from all over the globe, you will also need and open-minded approach including some cultural understanding. Additionally, your CV comprises:

• An education that provides you with a good administrative foundation 
• High level English skills, especially in writing 
• Experience from a similar role in a complex organizational setup
• Motivation for handling routine tasks with same dedication as you show when handling more complex assignments

Your new team
You will join a team of seven good colleagues including the Center Administrator/Team Lead. Our responsibility counts HR, Finance, Project Management and Fundraising, as well as management and stakeholder reporting. Our daily focus is to nurture a positive and inspiring environment characterized by trust and helpfulness – and a shared dedication for delivering top class administrative services. The Center administration also counts a number of complementary teams, whom you will be interacting closely with during the execution of your tasks. The Center administration has recently undergone restructuring, and we look forward to welcome you into a newly formed team of experienced colleagues, where you’ll be part of defining the team culture.

Salary and terms of employment
The appointment will be based on the collective agreement with the Danish Confederation of Professional Associations or in accordance with the OAO-S Joint Agreement and the organization agreement for Office Clerks, Laboratory Technicians and IT staff (HK/stat). The allowance will be agreed upon with the relevant union. 

Your place of work will be DTU campus in Kgs. Lyngby. The position is a full-time position (37 hours/week). Start date is January 1st 2026 or as soon as possible thereafter according to mutual agreement. Our well-integrated support operations and strong, cross-sectional work culture are partly based on colleagues being available in the offices on a daily basis. Thus, we offer work-from-home opportunities only to a limited degree. 

Application and contact
Please submit your online application no later than 25 November 2025 . Open the “Apply now” link, fill out the form. Applications must be submitted in English as one PDF file  containing all materials to be given consideration including CV, cover letter and diploma. 

If you would like additional information about the position, please contact Center Administrator and Team Lead, Hanne Varmark at +45 9351 0658.

All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position.

The Novo Nordisk Foundation Bioresearch Institute for the Green Transition (BRIGHT)
Recent progress in our ability to read and write genomic code, combined with advances in automation, analytics and data science, has fundamentally changed the scope and ambition of harnessing the potential of biological systems. Data Science approaches and analysis of biological systems are key research instruments at the Center. BRIGHT utilizes these advances for microbial cell factory design to foster sustainable lifestyles in relation to three application areas: Sustainable Materials, Microbial Foods and Net Zero Agriculture. Learn more at biosustain.dtu.dk

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.